TrellisRoad — Features
Everything you need to manage
road maintenance
From daily field reporting to contractor management, inspections, and compliance — TrellisRoad covers the full lifecycle.
Request a DemoDaily Work Reporting
Structured, digital, and built for the field.
Structured Reports
Capture work scope, road section, equipment, weather, and quantities — all in a structured digital form.
Photo Documentation
Attach before, during, and after photos with GPS coordinates. Every photo is geotagged and timestamped.
Approval Workflow
Reports flow from field to supervisors. Approve, reject, or request revisions — with full status tracking.
PDF Generation
Auto-generate branded PDFs with company headers, footers, signatures, and running numbers.
Offline-Ready Mobile
Submit reports from mobile even with poor connectivity. Data syncs when back online.
Flexible Quantities
Custom quantity fields — numbers, dropdowns, checkboxes — with validation and segment breakdowns.
Contractor Network Management
Onboard, assign, track, and certify your contractors.
Invitation System
Invite by registration number or shareable codes. Contractors self-join with a single code.
Work Packages
Bundle roads and work scopes into packages. Assign so everyone knows their scope.
Lifecycle Tracking
Track from invitation to active to suspension or termination. Full audit trail.
Certificates
Auto-generate official certificates with branding, digital signatures, and version history.
Contract Types
Classify work as Routine (ongoing) or Periodic (scheduled) for clear accountability.
Road Inspections & Issue Tracking
Inspect, document, and hold contractors accountable.
GPS-Tracked Inspections
Record inspection routes with GPS. The system calculates total distance inspected automatically.
Issue Logging
Log specific issues found during inspections — with severity, location, photos, and contractor assignment.
Resolution Workflow
Track issues from draft to active to resolved. Every status change is recorded with who did what and when.
Contractor Visibility
Contractors can see issues raised against their work, enabling faster response and accountability.
Linked Warnings
Inspection findings can trigger formal warnings that feed back into the daily report approval process.
Maintenance Program Planning
Plan work, set targets, track progress.
Road-by-Road Planning
Create maintenance programs for specific roads and work scopes with defined periods (start/end dates).
Smart Calculations
Set targets by road section length (e.g. one report per 500m) or fixed count. The system calculates how many reports are needed.
Progress Tracking
Monitor daily report submissions against required targets. See at a glance which programs are on track.
Contractor Assignment
Assign programs to specific contractors and track their delivery against the plan.
Quantity Targets
Define expected output quantities and segment breakdowns for each program.
Warnings & Non-Compliance Tracking
Flag issues. Enforce standards. Track resolutions.
Warning Types
Issue warnings against daily reports (forcing revision), site conditions, or inspection findings.
Categorized Reasons
Pre-defined warning categories — photo issues, quantity errors, work quality, safety concerns — ensure consistent flagging.
Evidence Attachments
Attach photos and documents as proof. Every warning includes GPS location and road section.
Resolution Tracking
Mark warnings as resolved with notes. Full audit trail of who raised it, when, and how it was addressed.
Branded Documents & Certificates
Your brand, your documents.
Custom Headers & Footers
Upload your company logo for document headers and footers. Every generated PDF carries your branding.
Digital Signatories
Define multiple signatory positions (Supervisor, Manager, Director) with uploaded signature images.
Running Numbers
Auto-generated sequential document numbers with configurable prefix, suffix, padding, and monthly/yearly reset.
Document Types
Configure settings per document type — daily reports, inspection reports, contractor certificates.
Team Management & Access Control
The right access for the right people.
Granular Permissions
40+ permission types covering reports, inspections, contractor management, documents, and administration. Assign exactly what each role can do.
Custom Roles
Create custom roles per company — from field workers who only submit reports, to managers who approve everything.
Multi-Branch Support
Manage multiple office locations or operational branches. Assign team members to specific branches.
Company Ownership
Transfer company ownership between admins. Owners get full control with the ability to manage all roles and permissions.
Seeing is believing.
Get a personalized walkthrough of the features most relevant to your operation.
Request a Demo